Highlighted capability
Smart Scheduling
Plan by outlet, role and service period while keeping employee availability, leave and schedule changes closer to the roster.
Explore Smart Scheduling →Workforce management for F&B groups
Keep every service period staffed and every outlet in sync.
Owlly helps restaurant, café and catering groups coordinate rosters, attendance, leave, shift changes and flexible labour across outlets.
Multi-outlet · Part-time teams · Service periods · Casual coverage
Service-period board · Pine House Restaurant
Illustrative product viewService
Lunch
Expected covers
60–110
Service
Dinner
Expected covers
80–180
Service
Event
Expected covers
150+
Each service period plans different roles, headcount and part-time availability.
Plan around service demand
See how the workforce changes by outlet and service period.
F&B coverage depends on the outlet, day, service period, expected covers and the mix of permanent and part-time employees.
Service-period planner
Illustrative product viewOutlet
Service
Demand
Status: Covered
- Expected covers
- 60
- Available part-time
- 2
- Required roles
- 1 supervisor · 3 service · 2 kitchen support
- Scheduled coverage
- Fully covered
- Suggested workflow
- Review and publish.
A weekly roster has to survive daily service changes.
Between draft and pay-run, the same roster is asked to absorb reservations, absences and cross-outlet moves. Small, connected workflows are what keep it usable.
Service demand changes
Reservations, walk-ins, weather, promotions and events can alter the workforce requirement after the first roster draft.
Part-time availability changes
Availability often arrives through messages and may differ every week.
Employees move between outlets
A shared employee can solve one outlet's gap while creating an overlap or overtime issue elsewhere.
Actual hours need review
Clock records, approved extensions and missing attendance must be resolved before the timesheet is ready downstream.
Keep shared employees visible across the group.
Shared employee · Alex
Weekly assignments across two outlets
Total scheduled hours: 23h
- MonPine House11:00–16:00
- TueQuay Café08:00–14:00
- FriPine House17:00–23:00
- SatQuay Café16:00–22:00
New offer
Sat · Pine House · 18:00–23:00
A multi-outlet view helps authorised managers review an employee's assignments before solving one outlet's gap at another outlet's expense.
Keep every shift connected after the roster is published.
Stage 1
Plan the service
Build the roster around outlet roles, service periods, availability and expected operating needs.
Stage 2
Keep the team updated
Publish shifts and send changes through the employee mobile experience.
Stage 3
Handle the change
Manage call-outs, swaps and flexible-labour requirements without creating a separate worker list.
Stage 4
Review the hours
Compare scheduled and actual time, resolve exceptions and prepare approved timesheets.
Attendance and Timesheets
Review actual hours against the expected shift.
Employee Mobile Experience
Give part-time and frontline employees clearer schedule access.
HRIS and Leave
Connect employee and leave information with daily operations.
Casual Workforce
Coordinate additional workers when demand exceeds permanent coverage.
Labour Demand
Early access and deployment-specificUse reservations, covers or POS information to inform staffing where suitable data and deployment scope exist.
Value for every F&B role.
Compare workforce issues across outlets and identify where a shared employee or flexible-labour decision requires attention.
Three common F&B scenarios.
Reservations increase after publication
- 1The outlet reviews the service-period requirement.
- 2Scheduled coverage is compared with the updated demand.
- 3Available employees are reviewed.
- 4Approved changes are published.
- 5Affected employees receive the updated shift.
Frequently asked questions
- Can Owlly support multiple restaurant outlets?
- Yes. Owlly can represent organisations, outlets, roles and employees within a connected workforce structure.
- Can part-time employees submit availability?
- Availability and scheduling requests can be supported through the employee experience according to configuration.
- Can Owlly help with last-minute shift gaps?
- Managers can use replacement, shift-change and casual-workforce workflows according to the organisation's deployment.
- Can staffing be planned from reservations or expected covers?
- Demand workflows may use reservation, cover or POS information where suitable data and integration scope exist.
- Does Owlly run payroll for every F&B business?
- Owlly supports timesheet review, payroll preparation, exports and integration workflows according to deployment.
See Owlly in your outlet structure
Build the demo around your service periods and workforce mix.
Tell us how your outlets currently handle availability, roster changes, casual gaps and timesheet preparation.